With texting and instant messaging services more prevalent than ever, a lot of people consider the standard email a quaint and old-fashioned way to communicate. However, email is still the best medium for all types of communication. Many people have tried substituting texting and instant messaging as their preferred means of communicating, but with email you can send details and impart ideas that just don’t translate well in a text. You also have time to think a bit more with an email, while instant messaging on the social media sites, don’t give you much room in response time.
If you’ve ever tried communicating important or lengthy messages with a text, then you’ve learned the hard way that sending anything important in a text, or instant message, is an invitation to professional disaster.
We’ve all heard the cautionary tales of emails gone wrong in formal business settings. Don’t be that person who can’t show their face around the office after accidentally sending a copy of important communication to the wrong pair of eyes. Worse yet, are the people didn’t think things through before they hit the send button, and are now on an unemployment line.
It’s not just emails between employee and boss that can a person in trouble. Emails sent to support-staff, colleagues and even customers can make or break a career. Following proper email etiquette goes a long way to earning you a reputation as thoughtful and respectful in a business setting; while skipping the etiquette and playing fast and loose with business emails can earn you a reputation as a bubblehead who sends first and thinks about it later.
Then there are the non-business emails. Who knows how many people have botched promising relationships or blew up a potential solid friendship after sending an email that comes across as needy, demanding or angry?
New people in your life don’t know you well. The ones who’ve been around for a while also deserve common courtesy. Most of us have busy, fast paced lives and have to rely on some form of electronic communication in our relationships and friendships. We want our written communication to reflect the best parts of our personality, not the worst. We want people to want to get to know us better, not hit delete whenever they hear from us.
Like it or not, online dating has become the primary means for singles to meet each other. Reaching out to a stranger online has it’s own set of challenges. An introductory email is often all you have online to impress a potential date. Done well, the opening email will invite further communication. Done poorly, and your intro email to that attractive stranger is me with silence. Potential dates are not going to tell you that your email is a turnoff, so unless you get some of the basics right – your online dating efforts will not go well.
There are other relationships in our lives that may not be front and center in our minds, but still require a good deal of online courtesy. A good example is religious organizations and volunteer commitments. You never know if someone involved with the church social you’re organizing could be a potential business associate, or even close friend, down the road. Even in semi-casual communication, you still want your online persona to highlight you at your best.
You can do more with an email to reflect your personality than with a text. The right email can land you that perfect job, perfect date, next BFF. The written word still has all kinds of power to strengthen our relationships or cause unnecessary drama. By following the tips on this web site, you can avoid some of the common email pitfalls that occur more frequently than we’d like to admit.
You can communicate effectively through email by following email etiquette which can be easily adopted by following the tips mentioned here.
• Keep your message precise and to the point, but avoid writing in capitals (it is perceived as shouting, in the written form), and avoid abbreviations, informal language or emoticons, unless the recipient is a person close to you.
• Use an appropriate subject line, limit attachments, avoid compressing files, and use the BCC provision, unless you need to send the mail to everyone in your address book by using the “reply all” provision.
• Try to respond to every email you receive (except spam, of course) – someone has taken to trouble to send you a message, so even a simple one-word acknowledgement would be appreciated.
• Before you hit that ‘send’ button, ensure that your spelling is perfect, (never totally rely on spell-checkers) – a good tip is to remove the recipient’s address and only add it after you have read through your email, and are sure that it is good to go.